What media rental companies need

Serial Number Tracking

Every camera body, lens, and piece of grip has a unique serial. Insurance claims and loss prevention require knowing exactly which unit went where.

Kit Building

Production rents a "camera package" that includes body, lenses, batteries, cards, and accessories. Need to track kit components as a unit.

Prep & Return Scheduling

Equipment needs prep time before rental and QC after return. Rental calendars must account for this "not available" buffer.

Production Billing

Weekly rates, day rates, weekend rates, long-term discounts—media rental pricing is more complex than "price per day."

Why generic software fails

❌ Construction Rental Software

Built for excavators and scaffolding. No concept of lens mounts, power draw, or camera sensor types. Kit building? Not a feature.

❌ Generic Inventory Software

Great for warehouse stock counts, terrible for serialized assets that move constantly. No rental scheduling, no return tracking, no damage reporting.

❌ Party Rental Software

Designed for tables and chairs. Doesn't understand why a $50,000 camera needs different handling than a folding chair.

How BBos handles media rentals

BBos's inventory management system was built with asset-heavy businesses in mind. Here's how it maps to media rental needs:

BBos Features for Media Rental

Serialized Asset Tracking — Track each piece of equipment by serial number with full history (who rented it, when, any damage notes)

Product Variants — RED Komodo vs. Komodo-X, PL vs. EF mount versions, tracking at the variant level

Warehouse Locations — Track equipment across multiple prep bays, storage locations, and on-site with productions

Linked to Clients — Production company rents gear? It's linked to theirclient record with full rental history

Invoicing Integration — Generate invoices directly from rental records with custom rate structures

Low Stock Alerts — Know when popular items (V-mount batteries, SD cards) need reordering before you're out during busy season

Media rental workflow example

Rental: Sony FX6 Camera Package

Quote Request: Production company inquires about FX6 + Zeiss lenses for 2-week shoot

Check Availability: System shows FX6 #003 available, FX6 #001 and #002 out on rentals

Build Kit: Add camera body, 4 lenses, V-mount batteries, cards, case to rental order

Send Quote: Generate quote with daily/weekly rates, damage waiver, pickup dates

Confirm & Prep: Order confirmed, assign to prep queue, equipment marked "Reserved"

Checkout: Client picks up, each serial scanned out, location updated to "Out on Rental"

Return & QC: Equipment returned, checked for damage, notes added to asset history

Invoice: Final invoice generated with actual rental days, any additional charges

Who this solution serves

🎥 Camera Rental Houses

Track cinema cameras, lenses, and accessories across multiple productions.

💡 Lighting & Grip

Manage HMIs, LEDs, flags, stands, and grip equipment inventory.

🔊 Audio/AV Companies

Track microphones, mixers, speakers, and event AV packages.

🎬 Production Companies

Manage owned equipment across multiple concurrent productions.

Media asset rental management: the missing software solution

The Industry Problem