The 7 time tracking mistakes

"I'll log my time at the end of the day/week." Spoiler: you won't.Studies show people forget 50% of task details within 24 hours.

Fix: Use real-time tracking with a one-click timer that runs while you work. BBos keeps your timer visible across all pages.

If tracking time requires opening a separate app, finding the right project, filling out forms... employees won't do it consistently.

Fix: Time tracking should be integrated into daily workflow. Start timers from task boards, client records, or with keyboard shortcuts.

Meetings, admin, emails, internal projects—if you don't track non-billable time, you can't optimize it or factor it into pricing.

Fix: Track everything. Use categories to separate billable vs. internal. This data reveals where time actually goes.

Tracked time in Toggl doesn't automatically appear in QuickBooks invoices. Someone has to manually transfer it—and things get missed.

Fix: Use a platform where time entries flow directly into invoices. BBos generates invoices from approved time with one click.

Field teams, site visits, client meetings—work happens outside the office. If your tracking is desktop-only, you're missing hours.

Fix: Mobile time tracking with GPS location verification. Prove work happened where it should.

Without approvals and oversight, time entries can be inflated, misdirected, or simply forgotten. Trust but verify.

Fix: Implement timesheet approvals where managers review and approve weekly submissions. Optional screenshot monitoring for sensitive projects.

You track time but never analyze it. Which clients are profitable? Which tasks take longer than estimated? Where does unbilled time go?

Fix: Use time reports to analyze utilization, project profitability, and team productivity. Data should drive decisions.

The ROI of proper time tracking

+15%

Average increase in billable hour capture

4 hrs/week

Saved on timesheet admin per manager

30%

Faster invoicing with integrated time